In the vast office supplies market there’s a wide variety of photocopiers to choose from. How do you know which one is best? Choosing one that’s practical and reliable can be a daunting task. Here are some useful tips regarding attributes to look for in copiers:
For instance, image quality is important if your business emphasizes creating images as effective marketing and promotion tools. The most suitable ones are those with resolution dpi between 600 and 1200, as the images will be crisper and easier on the eyes. In addition, a wide variety of bright colours enhances the images. A good rule of thumb is that the more colours a copier has the more true the image is to the resolution and to the object. Another crucial attribute is speed. The old saying, “Time is money” really applies. While 20 to 40 pages per minute is good for small businesses, larger businesses and those office environments where there are tight deadlines will benefit from one whose output is 60 to 100 pages. Some models that have a high output of more than 10,000 pages monthly are perfect for businesses that place an emphasis on charts, graphs, and all types of pictures, as well as settings where the copying is done in bulk.
Copiers that are worth their price in gold are those that are ideal for all types and sizes of documents. Some of these include letter-size sheets and also an output of 550 or more standard size sheets, along with 50 to 75 legal documents. Having enlargement or reduction as well as zoom features will enable its user to create any size document that’s required. Collating and automatic stapling of papers is excellent for larger documents such as books or instruction manuals.
Photocopiers with security and savings features are highly in demand. Access using a personal password is crucial for the safety of valuable information. In addition, the automatic shut off feature when not in use increases the safety quotient. Each user can authenticate the copier by personalizing it; this is a major security factor to consider. Cost of ownership is also part of the equation; it will affect the operational budget of any business. Black cartridges on average cost around $25 while colour cartridges cost $30. To save money, it may be a better option to purchase ink cartridges in bulk amounts. Repairs also have to be considered based on usage and type of device.
Secondary features are worth the money spent. For instance, fax capabilities enable practicality. In addition, digital photo memory card readers are an increasingly used feature; as people who carry memory cards can transfer the image to the device quickly and easily. Network integration is another big plus; enabling a document to be sent as either a fax or as an email from the interface to any connected network, then archived by category. These are just a few tips on what to look for in a reliable copier. If you are in the market for a copier, your best option is to find an established supplier, such as Busys Business Systems (find them at Busys.ca), to get all of the answers to your photocopier questions.